FACILITY USE REQUEST PROCESS:

 

INSTRUCTIONS:

  1. ICHAT - Responsible Party must fill out I CHAT form.

  2. CHECK FACILITY AVAILABILITY - This option allows the user to view all district buildings and determine availability.  Keep in mind, All district usage is not included on all calendars.  As a general rule, district spaces are limited to availability from 6:15 pm - 9:15 pm on Monday - Friday and 9 am - 5 pm Sat-Sun.

  3. FACILITY USE PERMIT - Responsible party must fill out this form and be as detailed as possible. The district will send out a confirmation or denial based on several factors.

 

 

PROCESS: ‚Äč

 

THE REQUESTING PARTY MUST:

 

  1. Fill out and complete ICHAT form  
  2. Check Facility Availability

  3. Fill out and complete Facility Use Permit Request

  4. Upon Confirmation, Reconcile the Facility Use Invoice through PayPal.

  5. Communicate any questions/concerns to bcpsfacilities@bcpsk12.net

DISTRICT PROCESS:

 

  1. Confirm Availability with Building Level Personnel.
  2. Confirm or Deny Facility Use Permit Request.
  3. Secure Appropriate Insurance Materials
  4. Issue Facility Use Invoice to Requesting Party.
  5. Assure Facility Is Prepared for Usage Date.

ADDITIONAL INFORMATION:

 

  1. WINTER RENTALS ARE SUBJECT TO PLOWING SERVICES
  2. WEEKEND PLOWING WILL RESULT IN ADDITIONAL FEES
  3. IF SCHOOL IS CANCELLED/CLOSED ALL RENTALS ARE CANCELLED
  4. NO RENTALS AVAILABLE DURING SCHOOL HOLIDAYS
  5. FACILITIES ARE NOT AVAILABLE DURING SUMMER MONTHS

 

Throughout the year there are many factors which impact facility usage and availability.  The district reserves the right to cancel facility reservations as necessary. 

 

 

FORMS:

 

External LinkFacility Availability

Google FormsMandatory ICHAT For All Facility Use Requests

Google FormsFacility Use Permit Request

PDF Document2015/2016 Facility Rates

PDF DocumentFacility Use Rules and Regulations

 

 

Contact Information:

 

(Year Round) - All Facilities - bcpsfacilities@bcpsk12.net

(School Year) - Marcia Schierbeek - mschierbeek@bcpsk12.net - 616-878-6642

(Year Round) - Blake Muller - bmuller@bcpsk12.net - 616-878-6644