Facility Use Request

INSTRUCTIONS:

1. ICHAT - Responsible party must fill out ICHAT form.

2. CHECK FACILITY AVAILABILITY - This option allows the user to view all district buildings and determine availability. Keep in mind, all district usage is not included on all calendars. As a general rule, district spaces are limited to availability from 6:15pm - 9:15pm on Monday - Friday and 9am - 5pm Saturday-Sunday.

3. FACILITY USE PERMIT - Responsible party must fill out this form and be as detailed as possible. The district will send out a confirmation or denial based on several factors.

PROCESS:

THE REQUESTING PARTY MUST:

1. Fill out and complete ICHAT form  

2. Check facility availability

3. Fill out and complete Facility Use Permit Request

4. Upon confirmation, reconcile the Facility Use Invoice through PayPal

5. Communicate any questions/concerns to jrodriguez@bcpsk12.net

DISTRICT PROCESS:

1. Confirm availability with building level personnel

2. Confirm or deny Facility Use Permit Request

3. Secure appropriate insurance materials

4. Issue Facility Use Invoice to requesting party

5. Assure facility is prepared for usage date

ADDITIONAL INFORMATION:

1. Winter rentals are subject to plowing services

2. Weekend plowing will result in additional fees

3. If school is canceled/closed, all rentals are canceled

4. No rentals are available during school holidays

5. Facilities are not available during summer months

6. Rentals may be subject to custodial service charges

Throughout the year there are many factors which impact facility usage and availability. The district reserves the right to cancel facility reservations as necessary.

FORMS:

Facility Availability
Mandatory ICHAT For All Facility Use Requests
Facility Use Permit Request
Facility Use Rules and Regulations

Contact Information:

(Year Round) - Joe Rodriguez - jrodriguez@bcpsk12.net - 616.878.6506